ONE LEDGER • RESOURCES
Notary Journal Guide
Notary Journal Guide
A simple guide to keeping notarial journal records organized, complete, and protected throughout the notarial workflow.
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Keeping a Complete Journal Record
Keeping a Complete Journal Record
Use the journal workflow to capture the signer, document, identification, location, fees, signature, and other applicable information before locking the record.
1
Start the Act
Start the Act
Use New Act for a real journal record. Practice Entry can be used first to rehearse the workflow.
2
Enter Signer Details
Enter Signer Details
Enter the signer's full name, full address, identification method, and applicable ID information.
3
Add Document Details
Add Document Details
Select the notarial act type and enter the document description, page count, and document date when required.
4
Record Fees & Location
Record Fees & Location
Enter applicable statutory, travel, and other fees along with the signing location and mileage when applicable.
5
Capture Signature & Biometrics
Capture Signature & Biometrics
Capture the signer signature and any required thumbprint before submitting the record.
6
Validate & Lock
Validate & Lock
Submit validates required information before the record is confirmed and locked as an official journal entry.
Journal Checklist
Journal Checklist
✓
Signer name and full address are complete.
✓
Identification details meet the applicable state rules.
✓
Document and notarial act information is complete.
✓
Signing location and applicable fees are recorded.
✓
Required signature and thumbprint information is captured.
Important
Important
State requirements can differ. Review the current rules of your commissioning authority before using an electronic journal as your active journal.
Ready to Review the Workflow?
Ready to Review the Workflow?
See how New Act, Drafts, Journal, and Profile work together inside One Ledger.
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