ONE LEDGER • RESOURCES
Notary Law & Liability
Notary Law & Liability
Understand the importance of accurate notarial recordkeeping, state requirements, and careful handling of sensitive journal information.
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Recordkeeping & Notary Responsibility
Recordkeeping & Notary Responsibility
One Ledger is designed to support administrative recordkeeping. Notaries remain responsible for following the requirements of their commissioning authority.
Follow State Requirements
Follow State Requirements
Review your commissioning authority's current rules for journal records, retention, identification, signatures, thumbprints, and applicable fees.
Keep Accurate Records
Keep Accurate Records
Complete required signer, identification, document, location, fee, signature, and other applicable information before locking a journal record.
Protect Sensitive Information
Journal records can contain personal information, signatures, and thumbprints. Protect the device and use care when sharing or exporting records.
Maintain Retention Discipline
Keep paper records, exported PDFs, and digital journal records according to the retention requirements that apply to your commission.
Important
Important
One Ledger provides administrative recordkeeping tools and does not provide legal advice. For legal interpretation, requirements, and liability questions, consult your commissioning authority or qualified attorney.
Use the Journal Carefully
Use the Journal Carefully
Review your applicable state requirements and keep your notarial records complete, accurate, and protected.
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